2019 The International Outdoor Documentary Film Festival of China
I. Introduction to the 2019 The International OutdoorDocumentary Film Festival of China
Established in 2003, Guangzhou International Documentary Film Festival, China (referred to as GZDOC) is hostedby National Radio and Television Administration (NRTA)and the People’s Government of Guangdong Province, organized by the People’s Government of Guangzhou Municipality, Radio and Television Administration of Guangdong Province, Film Administration of Guangdong Province, executed by Administration of Culture, Radio, Film, Television, Press and Publication of Guangzhou Municipality and operated by Global Raytur International Public Communication Organization. After 17 years of development, GZDOC is the only professional documentary platform with financing and trading functions in China, and a comprehensive festival for documentary competition, pitching, training, forum and trading.
GZDOC attaches great importance to international cooperation and exchange, and has established partnerships with 31 consulates in Guangzhou, 40 world-renowned documentary festivals and industry associations. It has been incorporated into the international documentary market system and become a significant part of the international documentary industry chain and an important way to encourage Chinese excellent culture to go globally.
GZDOC 2018 received a record-breaking application of 4,542 from 122 countries/regions, indicating that GZDOC can be a match for international first-class festival exhibition. There were 4057 attendees, gathering with 688 organizations from home and aboard during the festival, leading 862-million-CNY-worth intended investments on documentary market.
Started from2003, GZDOC has received a number of excellent documentaries on extreme sports,outdoor adventure, natural and environment protection, travel and culture,which is highly artistically and spiritual appealing. Through real images and exciting and interesting stories, these films not only broaden the audience's awareness of the outdoor lifestyle, but also have great appeal, inspiring the audience's creativity and love for life. In 2017, screening session for outdoor films was set up. In 2018, outdoor film screening session was held in Guangzhou Media Port, which attracted 20000 people to participate in and over 1000 people to watch films at the same time.
In 2019, The International Outdoor Documentary Film Festival of China (herein after referred to as OUTDOCS 2019) continues to adhered to its goal ofrecording and paying respect to magnificent world landscape and indomitable spirit of human beings, promoting the development of outdoor sports and films. Meanwhile,OUTDOCS provides a platform for directors, producers, institutions, industry associations and outdoor sports enthusiasts to exchange creative ideas,collaborate and communicate. To award excellent outdoor films and its artistic and cultural contribution, promote the value of outdoor adventures and sports documentaries, The International Outdoor Documentary Film Festival of China Award Competition and screening session are set up. We are calling for entries around the world.
II. Date of Event
2019 The International Outdoor Documentary Film Festival of China willbe held in December, 2019 in Guangzhou.
III. Eligibility for The International Outdoor Documentary Film Festival of China
1. The International Outdoor Documentary Film Festival of China Award Competition and screening session is open for the following 2 types of films:
Documentary Short: motion pictures with a running time of 30 minutes or less (including Opening Credits);
Documentary Feature: motion pictures with a running time of more than 30 minutes (including Opening Credits);
2. To be eligible for 2019 OUTDOCS, a film entering the Award Competition and screening session must be produced no earlier than January 1, 2017.
3. Completed films need to be uploaded at the time of entry. We do not accept rough cuts, trailers or unfinished projects. Films that, in any version(including the re-edited version), had participated or been screened in the previous GZDOC or OUTDOCS, will not be eligible for the Award Competition and screening session.
4. Films can be submitted by both professional and amateur filmmakers, and can include brand representation, although the submission of ‘adverts’ is discouraged.
IV. Submission Guidance
(i) Submission Deadline
Submissions for the 2019 OUTDOCS are open from August 1, 2019, (GMT+8) to September 1, 2019 (GMT+8). The submission must be completed and all the other required submission materials should be sent to the General Office of the Organizing Committee (OC) by the deadline. The application received after the deadline or the application with incomplete materials willnot be accepted as qualified entries.
(ii) Application process and required materials
1. Please register at GZDOC official submissions sites, www.gzdoc.cn, click“GZDOC-OUTDOCS” to download and complete the 2019 OUTDOCS submission form.（Click>>here<<to download）
2. Please submit the following submission materials:
(1) One poster in JPG format, pixel no less than 150 dpi;
(2) 1-3 Film stills in JPG format, pixel no less than 150 dpi;
(3) A photo of director in JPG format, pixel no less than 150 dpi;
(4) For non-Chinese dialogue films, a full-length English subtitle file (SRT or ASS format) or subtitle script (word file or txt file) is required.
3. Please submit the following video material:
(1) The preview version
① Film in MP4 format, 1080P and above, data rate 2000kbps to 5000kbps;
②For Chinese dialogue films, complete Chinese and English subtitles are required. For NON-MANDARINE dialogues (including English) films, English subtitles are required.
③To add a watermark, please mark "OUTDOCS Preview" in the upper right corner. Any other watermarks should not be applied, in a bid to ensure the viewing effects.
①Motion Pictures with a running time of less than 3 minutes, in MP4 format, 1080P and above, data rate 2000kbps to 5000kbps
②For Chinese dialogue films, complete Chinese and English subtitles are required. For NON-MANDARINE dialogues (including English) films,English subtitles are required.
(3) Please submit your submission and video material in one of the following ways:
Please mail the copies of preview film and trailer in DVD/USB /Mobile Hard Disk along with the film title and contact information to:
Address: Room 3303, YingLong Plaza,No.76, West Huangpu Avenue, Tianhe District, Guangzhou, Guangdong Province,China.
Contacts: Ms. Liang
Zip code: 510632
② Internet transmission
Upload the all the submission and video material into Cloud Storage (such as Baidu Cloud Disk) and send the download link and password to email@example.com along with film title and contact information.
(iii) Registration fee
(iv) Notices for material delivery
If you choose to post your materials, in order to ensure the materials delivered on time, please use the traceable and signature-required express delivery service. Please do not use the surface mail. If the materials are sent from overseas, please use the international express (such as DHL or FEDEX), indicated "no commercial value" and "for cultural use only" on the package, and fill in the customs declaration value less than 10 US dollars. No application materials will be returned. Do not send film prints, master tapes or other originals. The Organizing Committee will not pay for the delivery fee caused by the application, and has the right to refuse the delivery unpaid.
(v) The use of information and application materials
1. Please fill in submission form correctly and completely. The information in the form will be used and published in the process of pre-selection, evaluation and final announcement.If there is any information wrong or missing, the responsibility will be borne by the applicant.
2. The contact used in the submission form will be used as the contact of applicant by default. The follow-up notification related to preselection and evaluation will be delivered to this contact first.Please keep the call and the mailbox accessible.
3. After the film is submitted to OUTDOCS, the application information and materials will be presented on the official website, as well as online and offline media for publicity. The Organizing Committee has the right to edit and use the film information and materials submitted, including the film application information, posters, stills,trailers or snippet less than 3 minutes, on GZDOC’s official channels.
(vi) Update and supplement registration information and materials
1.If applicant wants to update information or material after submission, please send an email to firstname.lastname@example.org explain the update in detail. After reviewed and approved by the Organizing Committee, the update will be completed.
2.If there are follow-up materials (such as posters, stills, promotional materials, awards, etc.), please send the materials to email@example.com and explain the updated materials.
3.If the preview version is the version in post-production, the applicant can submit the final screening version after being selected, but applicant cannot update the version during the evaluation process.
(vii) Copyright Statement
Applicant (and applying company)shall own the copyrights or distribution rights of the film submitted by him/her; shall ensure that there is no dispute over copyright of the film; guarantee it has acquired the copyrights/authorizations from the copyright owners for the music, video, image and text contained and used in the films; ensure the original contents in the film do not violate the copyrights or legal rights of any other third parties. Any disputes, damages or compensations arising out of or in relation to the copyright infringement of the film shall be borne by its applicant (and applying company). The International Outdoor Documentary Film Festival of China reserves the right to disqualify any film with unauthorized copyrighted materials.
Best Feature Documentary Award (1)
Best Short Documentary Award (1)
Best Adventure Spirit Award（1）
Best Visual Effects Award（1）
Best Culture and Environment Documentary Award (1)
Special Jury Prize (1)
Media Special Recommendation Prize (1)
The entries will be screened for the initial evaluation, semi-final evaluation and final evaluation. They will be reviewed and selected by the Selection Committeeand Jury Committee. The OC is responsible for inviting professionals and setting up the Selection Committee and the Jury Committee.
1. The initial Selection committee is responsible for presenting the semi-finalist from all the applicants.
2.The Semi-final Jury committee is responsible for presenting the finalist from the semi-finalists. The finalist will be notified by e-mail in late October and released on the official website.
3. The winners will be selected from finalists by Jury Committee and will be announced at The International Outdoor Documentary Film Festival of China Opening Ceremony, held in December, 2019.
VII. The Notice for Finalists
Confirmation of Award Competition
The applicant shall confirm the participation in the final evaluation with the OC within three working daysafter receiving the notification (email) from the OC. Oncethe applicant confirms the participation, the finalist film cannot be withdrawn for any reason.
Confirmation of Screening Session
The applicant shall reply to the emailand confirm whether to participate in the screening within three working daysafter receiving the notification (email) from the OC. Once the applicant confirms their participation in the screening, the applicant shall not withdrawfor any reason.
2.The screening version
After the film is selected for finalist, the official screening version must be submitted to the OC. Apart from the technical adjustments such as mixing, grading, and subtitle translation, the screening version must be in consistent with the preview version. OC Films cannot be updated during the evaluation process.
3.Use of information and materials of films selected
Once the film is selected, the application information and material submitted online and offline will be presented on the documentary festival brochure, official website, orfor online and offline media promotion events. The OC is entitled to edit and publicly use the materials, including film entry information,posters, stills, trailers and clips of no more than 3 minutes and on GZDOC’sofficial channels. If there is any information or material missing during the application phase, all materials must be completed at the finalist stage.
4.Classification of Premiere
(1)Worldwide Premiere - Films that have been internationally broadcast, screenedat film festivals, are available online, or have been released via streaming,home video, or any other public platform are not eligible.
(2)International Premiere – Films that have been broadcast, screened at filmfestivals, are available online, or have been released via streaming, home video, or any other public platform outside the production countries are not eligible.
(3)Asia Premiere - Films that have been broadcast, screened at film festivals, areavailable online, or have been released via streaming, home video, or any other public platform in Asia are not eligible.
(4)China Premiere - Films that have been broadcast, screened at film festivals,are available online, or have been released via streaming, home video, or any other public platform in China are not eligible. (This category is mainly for domestic work).
5.Premiere Screening Term
The evaluation process will not be affected by a film’s premiere status. Once a film，that is qualified for the premiere screening, also get selected into the finalist competition, it’s agreed that Organizing Committee has the right to premiere the film during documentary festival. Any third party shall not premiere the film or conductany activity that will breach the premiere screening term between the film owner and the OC.
The finalist films will be publicly screened once or twice from December 1 to December 30, 2019.The screening schedule and venue will be decided by the Organizing Committee. The winning films will be screened at least once before December 30, 2019. The screening times would not exceed the number of awards the film will obtain.
After the film is selected, the OC will provide the OUTDOCS logos for Finalist or Winner. The film selected must include the OUTDOCS logos in all its subsequent promotional materials, and it’s strictly forbidden to modify the logo.
1.Any changes against the regulations will be posted on the "GZDOC-Guidance-Notice" page of the official website (www.gzdoc.cn). The applicant can withdraw from the event if he/she thinks the modified clauses are unacceptableby notifying the Organizing Committee within 10 working days after the announcement is posted. Otherwise, it will be deemed that the applicant accepts all the modified clauses.
2.If there were any situations that are not specified above, the OC reserves all rights for the final explanation of the regulations.
3. The applicant signing up for The International Outdoor Documentary Film Festival of China should accept all the above terms and conditions. If there is any dispute, it shall be governed by and construed in accordance with the laws of PRC.
General Office of the Organizing Committee of
Guangzhou International Documentary Film Festival
July 31, 2019
The Contacts of The International Outdoor Documentary Film Festival of China