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Film Submission Instruction

Rules on Competition

DocShop Rules& Regulations


2017 Guangzhou International Documentary Film Festival

Rules on Screening

The Rules specified hereunder apply to all films applying for Screenings of Guangzhou International Documentary Film Festival (“GZDOC”).


Article 1.  Application Conditions

1.     Only finished documentary films are acceptable. Those in the investigation, shooting or post production phases will be refused.

2.     Entries are free from theme restrictions. 

3.     There will be no ceiling for the number of entries.

4.     Documentary films can apply for competition, screening and DOC Shop at the same time.

5.     Entry application is free from registration fee.

6.     No entry shall be found with pornography, violence and/or racial discrimination elements; nor shall they conflict with the laws and regulations of the People’s Republic of China.


Article 2.  Procedures and Application Standards

Screening sectors mainly include screening on cinemas, universities, art space and international premiere. GZDOC will choose and invite entries to participate in sectors above. The application system will be open for a longtime. All films will be chosen by Organizing Committee (the “OC”) with the following standards for screenings.

1. Screening application deadline: August 30, 2017 (online GZDOC Film Entry Form shall be completed before the date); demos and other necessary materials shall be RECEIVED through MAIL to the OC by August 30, 2017.

2. Films in line with the following standards are qualified for cinema screenings;

  (1) Films shall be produced no earlier than November 1, 2016 except for themed screenings;

  (2) Film length shall be more than 70 mins:

  (3) Screening format:

     ①DCP

     Video Coding Format: JPEG2000 Interop

     Video Bitrate: 70-100 Mbps (reference)

     Frames: 24FPS

     Resolution: 2560 x 1440 (more than 2k)

     Screen Ratio: 1.85:1 or 2.39:1 (reference)

     Color Space: XYZ (G=2.6)

Audio Format: 5.1PCM, 48kHz, 24Bit

     File Format: OV

     Hard Disk Format: High Transmission Rate

 

     ②MOV/MP4/AVI

Video Coding Format: H.264

     Video Bitrate: 25-100Mbps (reference)

     Frames: 24FPS

     Resolution: 2560x1440 (more than 2k)

     Screen Ratio: 1.85:1 or 2.39:1

     Audio Bit Stream: 1500kbps (reference)

     Audio Channel: 2 (stereo)

     Audio Sampling Rate: 48k Hz

     Hard Disk Format: High Transmission Rate


3. Films in line with the following standards are qualified for university and art space screenings;

  (1) Films shall be produced no earlier than November 1, 2016 except for themed screenings;

  (2) Film length shall be more than 30mins:

  (3) Screening format

Format: MOV/MP4/AVI

Video Coding Format: H.264

Video Bitrate:25-50Mbps (reference)

Frames: 24FPS

Resolution: more than 1080p

Screen Ratio: 16:9

Audio Bitrate: 500 kbps(reference)

Audio Channel: 2(stereo)

Audio Sampling Rate: 48k Hz

 

4. Films in line with the following standards are qualified for international premiere;

  (1) Films produced no earlier than June 1,2017;

  (2) Films have not been released or will be released after November 1, 2017;

  (3) Film length shall be no less than 70 minutes;

  (4) Screening format: DCP or HD MOV/MP4/AVI(reference standards of cinema screenings)

5. Subtitle:

For films that ONLY contain dialogues in Mandarin, subtitle is not required (provision of subtitle in English is subject to further notice);

For films that with dialogues in minority languages or dialects, the complete Chinese subtitle shall be embedded (provision of subtitle in English is subject to further notice);

For films that with non-Mandarin dialogues (including English), the complete English subtitle shall be embedded.

The OC takes full charge of English subtitle translation for screening andoperation of title generator.

The OC is entitled to reject unqualified films.

 

Article 3.  Application Process

All applicants shall go through the following steps:

1. Fully complete the online Entry Form and select competition, screening or DOC shop.

2. Uploading the following materials:

   (1) Film stills and posters (1-3): in JPG format (pixel no less than 300 dpi; no less than 1Mb);

   (2) Subtitle script or subtitle file (For films in non-Mandarin dialogues).

 Requirements for subtitle script:word or txt format.

Requirements for subtitle file: SRT or ASS format.

3. Sending the following materials through mail:

   (1) Film in MP4 format, 720p or 1080p, code rate: 2000kbps-5000kbps. English subtitles shall be embedded for films that contain non-Mandarin dialogues (applicationmaterials shall can be demo that no need to meet the screening requirement,more materials shall be provided once the film is qualified);

   (2) Trailer (less than 3 minutes) in MP4 / MOV format, 720p or 1080p, code rate: 2000kbps-5000kbps.English subtitles shall be embedded for films that contain non-Mandarin dialogues;

Tips: Materials copies in USB/DVD can be sent to the OC through mail (please along the mail with film title and contact information);

Address:Rm 1701, China Everbright Bank Building, No. 689 Tianhebei Rd, Tianhe District,Guangzhou, Guangdong, China.

Contacts:Ding Zhizhao

Tel:86-020-38780150-824

Zip code: 510630

 

Or materials can be uploaded online, and please share the download link and password to film@gzdoc.cn along with film title and contact information

4. The application is complete once the applicant receives the notification e-mail from the OC, otherwise, the application process is not finished due to incomplete submission materials,film arrival failure or download failure.

5. Waiting for further notice from the OC.

6. The OC may contact the applicant for additional materials if necessary.

7. Please be noted that application with insufficient materials is null.


Article 4.  Material Delivery

1. All application materials required (film, trailer) shall be sent to the address shown below before deadline:

Room1701, China Everbright Bank Building, Tianhe North Road, Tianhe District,Guangzhou, Guangdong Province, China

Contacts: Ding Zhizhao

Tel: 86-020-38780150-824
Zip Code: 510630

2. If by means of international delivery, please ensure that the parcel is marked “For Cultural Purpose Only”and “No Commercial Value”.

3. The applicant must ensure that all deliveries are prepaid and customs levies are settled, otherwise the OC has the right to reject. Personal delivery is acceptable (please contact the General Office in prior for business hours).

4. All application materials will be kept by the OC for archiving. Please ensure that you have backups. 

5. Please be noted that the OC will not bear the costs for mail or insurance of the application materials, nor will assume any responsibility for the loss, damage of the materials during the process of delivery or the loss, error or damage of the materials attributable to force majeure. 

 

Article 5.  Notes

If your film is in the shortlist of screening:

1. Complete materials(stills, photos of directors, subtitles etc.) of the shortlisted films shall be sent via email to the OC General Office before October 15, 2017.

2. Copies of films qualified for cinema screenings shall be sent to the OC General Office before November 15, 2017 in line with the instruction attached to the OC notification email.

3. Requirements for copies of qualified films:

Forfilms ONLY with Mandarin dialogues,English subtitle shall be embedded; for a film with its dialogues in Chinese minority languages or dialects, the Chinese and English subtitle shall be embedded as well;

Forfilms with English dialogues,the complete English dialogue text is required.

Forfilms with non-English and non-Mandarin dialogues, copies must be embedded with English subtitle and complete English dialogue text is required.

The OC takes full charge of English subtitle translation and operation of title generator.

4. Copies of films qualified for cinema screenings shall be sent to the OC in digital form in line with cinema screening standards.

5. The OC will bear the costs such as mail, customs and insurance of the copies, and will pay for the loss or damage of the copies during the process of their delivery to and off Guangzhou according to their costs. 

6. Once officially accepting the invitation from the OC, applicants shall not withdraw the qualified film for any reason. The OC guarantees to sign authorization letter with all screening films and strictly abide by the authorization letter.

7. Invited overseas applicants shall mail their films via Fedex if they need to reimburse their mail expense(OC Fedex Account: 710865469).

8. Please noted that film title and format (DCP or 35mm), mail date and method and bill number shall be sent to the OC via email after mailing the copy.

9. After the screening, the OC will mail the copy back to the address designated by the applicant within two weeks.

 

Article 6.  Statements

1. Copyright Statement

(1) Applicant (or applying institution) shall possess the copyright or distribution right of the film submitted, and shall ensure that there is no dispute over copyright of the film, and shall ensure that he/she has obtained the copyrights of or the authorization of the copyright owner(s) to use the music, video image and texts contained/used in the film. Any dispute arose out of or related to the copyright of the film shall be borne by the applicant (or applying institution).

(2)The OC is entitled to use no more than three minutes of serial images of each film for promotion purposes through TV, cinema, video network or other media.

(3) The OC is entitled to use the application materials, stills, posters and tailors of each film to promote GZDOC through press work, promotional video, cinema, TV, Internet, mobile TV,public areas etc.

(4) The OC is entitled to duplicate each film exclusive for archiving other than any commercial purpose.

 

2. Statement of Interests

(1)   All applicants shall strictly abide by the Rules on Finished Documentary Film of 2017 Guangzhou International Documentary Film Festival.

(2)   GZDOC shall assume no responsibility for any consequences arose out of or related to any error in submission of materials and/or completion of forms.

(3) If the Rules are modified, we will post an announcement on our website. The applicant can withdraw from the event if he/she thinks the modified clauses are unacceptable by notifying the OC within 10 working days after the announcement is posted. Otherwise, we will deem that the applicant accepts the modified clauses.

(4) Any application for the Golden Kapok Awards, Golden Kapok Gallery and DOC Shop to be held by GZDOC shall be construed as agreement to the above provisions and rules. Any dispute hereof shall be subject to the independent jurisdiction of the judicial authorities of the People’s Republic of China. 

(5) The OC reserves all rights to final explanation of the Rules.

(6) The OC reserves all rights to final explanation of all activities.

 

 

General Office of the Organizing Committee of Guangzhou International Documentary Film Festival

March 10, 2017

 

 

Contact Person:

Head of Screening Department: Mr. Zhong Kang

MP: 86-18898698507

Tel: 86-020-3870150-818

Email: screen@gzdoc.cn